Legal Receptionist

Position Overview:

Responsible for performing various administrative and clerical tasks to support the daily operations of an office. Serve as the first point of contact for visitors and clients, ensuring a welcoming and professional environment.

Key Responsibilities:

· Greeting Visitors: Welcome and direct visitors to the appropriate person or department.

· Answering Phones: Handle incoming calls, transfer them to the correct person, and take messages when necessary.

· Mail Management: Sort and distribute incoming mail and prepare outgoing mail.

· Scheduling: Manage appointments and meetings for staff members.

· Administrative Support: Assist with various administrative tasks such as filing, data entry, and maintaining office supplies.

· Customer Service: Respond to email, walk-in and phone inquiries from clients and visitors in a polite and timely manner.

· Office Maintenance: Ensure the reception area is tidy and presentable.

Qualifications:

· Education: High school diploma or equivalent.

· Experience: Previous experience in a similar role is preferred.

Skills: Excellent communication and interpersonal skills, proficiency in basic office software (e.g., Microsoft Office), and the ability to multitask and prioritize tasks effectively.

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Attributes: Professional demeanor, punctuality, and reliability.

Work Environment: Attorney office settings, tradition work hours Monday – Friday, 8 a.m. – 5 p.m.